For activity businesses
The CRM built around progression.
Rosterra runs the whole business behind a martial arts school, gym, or studio: roster, attendance, billing, events. And it's built from the ground up around how your members advance.
Free data migration from your current software.
This month
Rising Fist Martial Arts
Active members
287
MTD revenue
$41.2k
Past due
4
Promotion-eligible
12 studentsMaya Chen
Green → Blue
Devon Brooks
Orange → Green
Aria Nakamura
Brown → Black
One-click import from the software you're leaving:
Why Rosterra is different
Scheduling software treats every member the same. Yours don't.
A white belt and a black belt are at completely different points in their journey, and the business you run around them is different too. Rosterra is built around that difference, from eligibility to billing to how families see progress.
- Define your own progression ladder: belts, levels, stages, grades.
- Eligibility rules surface who's ready to advance, automatically.
- Tests and assessments run as events, with sign-off and certificates.
- Families watch progress happen in the portal and parent app.
The progression ladder
White belt
Foundation
Yellow belt
Fundamentals
Orange belt
Developing
Green belt
Intermediate
Blue belt
Advanced
Brown belt
Pre-black
Black belt
Mastery
One platform, many disciplines
Speaks your discipline's language
Rosterra adapts its terminology to what you teach. Pick a discipline and watch the product re-word itself.
Built for martial arts
Built first for the dojo, with belt tracking, rank tests, and curriculum sign-off as first-class workflows.
- Members
- students
- Staff
- instructors
- Progression
- belts
students roster
142 activeMaya Chen
belts progress
Devon Brooks
belts progress
Aria Nakamura
belts progress
belts ladder
White → Yellow → Orange → Green → Blue → Brown → Black
Everything in one place
The front desk, the back office, and the parent's phone
Rosterra replaces the patchwork of spreadsheets, payment links, group texts, and sticky notes most schools run on.
Member roster & leads
Every member, guardian, and lead in one place, with a pipeline that turns trial bookings into paying members.
Kiosk check-in
A tablet at the door. Members tap in, attendance is logged, and your headcounts are live without a clipboard.
Progression tracking
Belts, levels, stages, grades. Whatever you call them, eligibility, tests, and curriculum sign-off are built in.
Billing that doesn't leak
Recurring tuition, card and ACH autopay, and past-due alerts the moment a payment fails. Square POS included.
Events & birthday parties
Seminars, tests, and public party bookings, with deposits, capacity, and calendar invites.
Tournaments
Run karate tournaments end-to-end: divisions, brackets, judge magic links, and live scoring. New product, 3% per registration.
Email & SMS
Class cancellations, promotion notices, and payment reminders, sent automatically and logged on every record.
Parent portal & app
Families see schedules, progress, and invoices in a portal, or in your own branded app on the App Store.
Reports that run the business
Retention cohorts, at-risk members, trial conversion, and revenue: the numbers an owner actually checks.
New · Rosterra Tournaments
Run your next karate tournament without the spreadsheets
A standalone product for tournament sponsors. Online registration, divisions, brackets, judge magic links, and a live spectator view. Funds deposit directly to your bank via Stripe Connect. 3% per registration, no monthly fee.
- Panel scoring for kata, single elim & round robin for kumite
- Judge magic links — tap and score, no app store install
- Public live view per ring for spectators
- Self-cancel link in every confirmation email
Tournament-day workflow
- 1. Create tournament
Set date, fees, and divisions for kata, kumite, and weapons.
- 2. Share the registration link
Competitors register and pay. Stripe deposits funds in your bank.
- 3. Invite judges to a ring
Each judge gets a magic-link URL — no install, no account.
- 4. Watch the live view
Spectators follow every ring. Results update every ten seconds.
A revenue line you're leaving on the table
Birthday parties and events that book themselves
Publish a public booking page, take a deposit at booking, and let Rosterra auto-charge the balance 48 hours before the event. Every party guest becomes a lead you can convert into a member.
- Public party booking pages
- Deposit + auto-charged balance
- Seminars, tests & tournaments
- Calendar invites with .ics
Ninja Warrior Party
Slot openSaturday · 1:00-3:00 PM · up to 15 kids
Switching is the easy part
Up and running in a weekend, not a quarter
We import your members, memberships, and payment history from your current software for free. You'll recognize your school on day one.
- 1
Send us an export
From your old CRM or a spreadsheet. We handle the mapping, no matter the column names.
- 2
We import & you review
Members, guardians, memberships, ranks, and payment history land in your Rosterra account.
- 3
Go live with confidence
We're on call through your first billing cycle. Nothing slips through the cracks.
“We were running the school on three spreadsheets and a group text. Rosterra is the first software that actually understood that a belt test is a different thing than a class. It just fits how a dojo works.”
See Rosterra on your own roster.
Start a 30-day free trial, no card required. Or book a 30-minute walkthrough with your real programs and pricing.